Notifying Your Benefit Participants

You are required to ensure that the participants in your wellness programs are properly notified about any changes or adjustments made to the programs. This can be a challenge for many organizations, however, which is why it is a smart idea to work with our compliance strategy consulting firm to help you deliver these notifications.

EB Compliance Strategies provides participant notification, delivery, and record-keeping services to our clients to ensure they remain completely up-to-date with current regulations. Some of the different types of participant notifications we provide include:

• Auditing the Employer’s Current Participant Notices, Delivery, & Record-Keeping Process
• Developing Recommended Action Plans & Best Practices for Each Notice
• Providing Production, Delivery, & Record-Keeping Services
• Utilizing Qualified Participant Delivery Options including First-Class Mail, & Work-Related Computer Email

Participant Notification Types

There are a number of different participant notification types and our compliance strategy consulting firm is skilled at providing you with services for all of them. It is the goal of our team to keep you completely compliant with all of the government’s regulations so you can avoid fines and other issues that can come with outdated participant notification plans. The participant notification types we specialize in working with include:

ERISA Notices: Summary Annual Report (SAR), Summary of Material Modifications (SMM), Summary Plan Descriptions (SPD), Medicare Part D Notice to Eligible Individuals, Newborns, & Mothers Health Protection Act, CHIP, GINA, NMHPA, USERRA, & WHCRA Notices & Disclosures

HealthCare Form Notices: Exchange Notice, Automatic Enrollment & Opt-out Provisions, Early Retiree Reinsurance Program (ERRP) Notice, Expanded Preventative Services, Grandfather Notice, New Internal Claims, Appeals, & External Appeals Processes, Notice of Waiver of Annual Limit Requirement, Patient Protection “Provider Choice” Disclosure, Summary of Benefits of Coverage (SBC), Wellness Plan Disclosure

Required COBRA Notices (Audit Only): Initial Notice of COBRA Rights, COBRA Qualifying Event Notification, Notice of Unavailability of COBRA Coverage, Notice of Termination of COBRA Coverage, & Other COBRA Notices

HIPAA Privacy Notices: Special Enrollment Rights Notice, Notice of Privacy Practices, Notice for Potential State Premium Assistance Subsidy

QMCSO: Qualified Medical Child Support Orders

Contact us to ensure your employees are being properly updated on any changes to their benefits. Our participant notification service is available to clients located in Grand Rapids as well as the rest of Michigan.